Apply: Finance & Operations Manager

Opportunity closing date:  Monday, 18 March 2019
ASSITEJ SA seeks to appoint a Finance & Operations Manager, based in Cape Town. This is a full time position, on an initial 12 months contract, with the potential of renewal for a further one year, based on the availability of funding.

ASSITEJ South Africa is a national network organization focusing on access to theatre for children and young people. It is the South African centre for ASSITEJ (the International Association of Theatre for Children and Young People), which works in around 100 countries. Founded in 2007, this dynamic NPO works to provide access to artistic experiences for children and youth, to synergise international and local opportunities for artists, to pilot and model innovative projects in arts education, and to advocate for the role of the arts in the lives of children and young people.

We believe that access to the arts from the earliest age contributes powerfully to social transformation and educational achievement, through nurturing imagination and curiosity, developing empathy and tolerance, and promoting critical thinking and dialogue for a more empathic, engaged and creative society.

The national office of ASSITEJ SA is situated in the township of Vrygrond, Cape Town, with satellite offices in Johannesburg and Durban.

The Finance & Operations Manager will report to the Executive Director and the Treasurer of ASSITEJ South Africa, and will have overall responsibility for managing all financial aspects of the organisation, thereby enabling ASSITEJ SA to implement its mission.

·       Capture monthly transactions on SAGE ONE by funding contract across all bank accounts
·       Prepare monthly financial reports and management accounts
·       Prepare monthly VAT reconciliations, VAT 201’s and submissions on E-Filing
·       Prepare monthly payroll for up to 100 staff or more and process staff salaries monthly
·       Prepare monthly cost recovery calculations for allocating indirect costs to projects and accruals
·       Prepare journal entries with supporting documents where required
·       Prepare financial reporting to the Board of Directors quarterly
·       Prepare financial reports for all donors as required and within the contractual timeframes and in accordance with donor contracts
·       Prepare the annual income tax return
·       Assist in the preparation of annual and project-based budgets
·       Maintain all tax matters with SARS (PAYE, VAT, Income Tax, Tax Clearance Certificates)
·       Maintain consolidated time-keeping records for the organisation
·       Update and maintain electronic accounting records
·       Prepare and coordinate documents/accounts for statutory audit, as well as for all project audits
·       Process payments correctly
·       Maintain all cash advances and reconciliations
·       Register/ deregister staff with the Dept. of Labour for UIF as when needed
·       Manage all forex payments, requests and transfers
·       Manage and supervise all procurement, ensuring alignment with policies and donor contracts
·       Monitor project expenditure and implement corrective action where such expenditure exceeds or is not consistent with agreed budgets and donor requirements
·       Ensure all documents are electronically and physically filed and available for internal and external audits
·       Correct and rectify any qualifications made by auditors
·       Develop annual programme, project and organizational budgets, overseeing and supervising budget plans of projects with the director
·       Prepare monthly bank reconciliations
·       Maintain the fixed asset register
·       Review the insurance policy to ensure assets are suitably covered
·       Ensure the maintenance of the office building and equipment and other assets
·       Supervise and coach interns
·       Design and maintain office operational systems, processes and policies
·       Support Project Managers with logistical arrangements when required.
·       Support Director with financial reporting and identifying new funders

·       Tertiary qualification in Accounting or Business Management
·       Minimum of five years’ experience in an accounting/financial management role (non-negotiable)
·       Effective oral/written communication skills in at least two of the following languages: English, isiXhosa, Afrikaans
·       Strong computer skills, with work experience using different online accounting systems, specifically SAGE ONE
·       Advanced proficiency in Microsoft Office, including Word, Powerpoint, Outlook, and specifically Excel skills (e.g. pivot tables)
·       Experience with projects and project accounting will be advantageous
·       Experience within the NGO environment and donor reporting requirements will be preferred
·       Thorough knowledge of accounting and corporate finance principles and procedures
·       Strong attention to detail and ensuring accuracy and confidentiality A MUST
·       Excellent financial report writing skills
·       Ability to work effectively and efficiently in a fast-paced environment
·       Strong planning, time management and project management skills, able to work with limited supervision
·       Results-oriented, professional, accountable, proactive and trustworthy individual
·       Strong interpersonal skills and people’s person, who appreciates diversity
·       Proven ability to work as a team member
·       Must have a desire and/or interest to work in the Arts and Culture sector
·       Must be flexible when overtime is required
·       Own car and valid driver’s licence

To apply, submit a CV including three relevant and contactable references, a short motivational letter (maximum one page), and current contact details to with the subject line: Application for Finance & Operations Manager.

Only shortlisted candidates will be contacted for follow-up interviews.

Candidates who have received no response within two weeks of the closing date should kindly assume that their application has not been successful.

For more information about ASSITEJ South Africa, refer to

South Africa